The Data & functions > Advances & fees view shows contracted advances and expense reimbursements.
Royalty advances are payments against future royalty earnings. Royalty advance balances are deducted from royalty earnings before royalty payments are made.
NOTE: Advances are only applied against royalties after they are recorded as being paid.
Fees are contractual expense reimbursements. Fees are not deducted from royalty payments.
To see the detail for an advance item select the Edit button for the advance record.
The Add a fee or advance item… button opens the Fee detail window.
In the Fee details window select a fee type from the drop down choice list or enter a new item in the choice list. This choice list can be modified from the Lists > Category: Authors/contributors > Contributor fee types window.
- Apply to royalty account means that the fee will be deducted from royalties when it is marked as paid.
- Non-royalty item is used to record expense reimbursements that are not deducted from royalties.
Item amount -is the amount of advance or fee.
Due upon can be an event selected from the choice list or a fixed date. New items can be added to the choice list by typing a new value into this field. The choice list can be modified from the Lists > Category: Authors/contributors > Contributor fee due events window.
The Fee detail > Payments tab shows the payment status this fee item. Only payments marked as paid are deducted from royalty payments. Selecting the Edit… button will open the payment detail record.